University of missouri purchasing card policy manual

At best value. With minimal use of University resources. Note: Purchasing card limitations include, but are not limited to, all on-site services and any purchase requiring a signed agreement. If it is determined that no additional savings or benefit would result from a solicitation of bid, a Purchase Order will be issued.

UM Procurement also provides an on-line How to Buy tool. This system is designed to help guide you toward the right decisions when procuring goods or services on behalf of the University. If you are new to purchasing, or would like more information on the different acquisition methods used by the University, an additional live training is offered to guide you through How to Pay for Goods and Services. There will be information for both seasoned and new employees. Available classes can be found at: How to Pay for Goods and Services.

Cardholders or their assigned Delegate, must move the transactions into an Expense Report ER within a maximum of 45 days. The Cardholder must also provide a matching receipt for each charge, and in some cases, additional documentation.

For details, please refer to the One Card Procedures. These options are as follows:. Travel and Expense Instructor Led Training. Travel Approver Training. There are several reasons why a transaction may be disputed; charge is a duplicate or does not match the receipt, item never received, etc.

It is recommended that you first contact the merchant to resolve the issue. Our card provider, JPMorgan, will assist if necessary as long as the problem has been reported within 60 days of the transaction date. In this case, JPMorgan will contact the Cardholder directly at which time the Cardholder will need to verify the charges in question.

The Curators of the University of Missouri. All rights reserved. Site Search:. UM System. Student Purchasing Card Policy Manual. Table of Contents 1. Program Overview 1. Student Purchasing Card Controls 2. The requesting campus department must participate in training before a card is issued. Cards will be sent via Campus Mail to the card's Approving Official. Multiple Student Purchasing Cards may be issued to a campus department, based upon the department's needs.

Ensure the Cardholder Statement of Account is reviewed and signed by any combination of two of the following: Approving Official, Department Head, and Delegated Individual.

All purchases must be reviewed by a minimum of two individuals to provide the required separation of duty for auditing purposes.

Make students aware of policies and procedures, including prohibited purchases and purchases requiring additional documentation. Submit Statement of Account Report as required for the purchasing card. Ensure the physical security of the purchasing card and protect the account number.

Make only purchase s authorized when card is checked out by campus department.